If you’re a solo recruiter or run a small recruitment agency, chances are you’ve tried managing candidates with a recruitment tracker spreadsheet or a spreadsheet of some sort. You know the drill: open Excel or Google Sheets, create a few columns for names, emails, job roles, follow-up dates… maybe even some colour-coding to feel organised.
Sounds simple, right? At first, it is. But give it a month or two… and suddenly your “neat little tracker” is a monstrous spreadsheet maze. Rows and rows of candidates, endless tabs, missed follow-ups… and you’re left wondering why everything feels so chaotic.
Let’s be honest: if this is happening to you, your recruitment tracker spreadsheet isn’t helping; it’s holding you back.
I know what you’re thinking: “Hey, spreadsheets work for me!” And sure, if you’re tracking your grocery list or your Netflix watchlist, they’re perfect. But recruitment? That’s a whole different ball game.
Here’s why a recruiting spreadsheet might actually be slowing you down:
Every hour spent babysitting a spreadsheet is an hour you could have spent placing candidates and actually making money.
A recruiting spreadsheet might look fine on the surface, but in practice, it causes headaches like:
Sound familiar? You’re not alone. Most solo recruiters or small agencies go through this. The good news? It doesn’t have to be this way.
Enter the CRM. Tools like Giig Hire are built specifically for recruiters. Unlike a recruiting spreadsheet, a CRM organises your pipeline and saves you hours every week.
Benefits include:
“But my spreadsheet has hundreds of rows!” I hear you. “Moving everything to a CRM sounds like a nightmare.”
It’s not. Most CRMs, including Giig Hire, let you import your spreadsheet in a few clicks. Suddenly, tedious manual work disappears. You can start automating follow-ups, tracking candidates, and focusing on recruiting instead of babysitting Excel.
Even if you’re not ready to switch entirely, here’s how to make a recruiting spreadsheet less painful:
Even with these hacks, a CRM like Giig Hire will save you way more time and headaches.
Spreadsheets aren’t evil. One or two candidates a month? Fine. But if you’re serious about:
…it’s time to move to a CRM.
Every row you type, every formula you fix, every candidate you forget, those are lost placements. Lost money. Lost sanity.
With Giig Hire, your CRM does the heavy lifting. Keep candidates in one place, track pipelines, automate follow-ups, and get simple reports, all for free. Forever.
If you’re still using a recruiting tracker spreadsheet or recruiting spreadsheet, it’s time to stop. Spreadsheets are fine for lists, but recruitment deserves a tool built specifically for it.
Move to Giig Hire’s free CRM today. Save time, reduce mistakes, and finally enjoy recruiting again.
1. What’s the difference between a recruitment tracker spreadsheet and a recruitment CRM?
A recruitment tracker spreadsheet is a manual tool for logging candidates and jobs. A CRM like Giig Hire automates follow-ups, tracks pipelines, stores CVs, and gives insights along with an email integration, all in one place.
2. Can I import my existing recruiting spreadsheet into Giig Hire?
Yes! Giig Hire lets you import your spreadsheet in just a few clicks, so you don’t lose any candidate info.
3. Is Giig Hire really free?
Absolutely. The free version is forever free and perfect for solo recruiters or small agencies. No hidden fees or trials.
4. Will a CRM really save me time compared to a recruiting spreadsheet?
Yes. Automating follow-ups, centralising candidate info, and tracking pipelines can save hours each week, time you can spend placing candidates and growing your business.
5. Can small teams benefit from Giig Hire, or is it just for solo recruiters?
Even small teams benefit. Everyone can see the same candidate info, track pipelines, and collaborate without version conflicts.
Get Started With Giig Hire Free CRM
If, after all my prompting, you still choose to use a spreadsheet over a CRM, then here’s a useful link to some templates.
Here’s a recruitment tracker spreadsheet.
