A recruitment dashboard is one screen that shows how your agency is doing: activity, jobs, candidates in process and fees, without digging through spreadsheets. You can get one free: Giig’s Free Forever plan includes a dashboard with your database growth, interview pipeline and live jobs. Track a handful of numbers that lead to placements, check them weekly, and ignore the rest.
When you’re starting out it’s tempting to skip the numbers and just get on with it. I get it. Recruitment software is expensive, so people track things in Excel, or don’t track them at all. But not knowing your numbers is like running the business blindfolded. You only find out something’s wrong when the fees stop.
A recruitment dashboard is a visual summary of your recruitment KPIs, pulled straight from your CRM, so you can see activity, pipeline and results at a glance.
A good one answers three questions in under a minute:
Because KPIs aren’t corporate box-ticking. They’re survival maths: how many calls make a job, how many CVs make an interview, how many interviews make a placement.
There’s a corporate version of reporting that everyone hates: a 30-slide deck, targets nobody believes and meetings about meetings. That’s not what a small agency needs. A small agency needs an honest mirror. If you know that roughly every three interviews lead to one offer, and you need two placements this month, you know exactly how many interviews you need to be lining up. That’s not micromanagement. That’s knowing whether you’ll pay the bills.
A dashboard helps you:
Track a few numbers across activity, pipeline and results, because those are what actually move fees.
| Area | KPI | Why it matters |
|---|---|---|
| Activity | Calls, messages and meetings | Nothing happens without them |
| Activity | New candidates, contacts and companies added | Shows your database and BD are growing |
| Pipeline | Live jobs and their total fee value | What you could bill if you fill them |
| Pipeline | Candidates at each interview stage | Where deals are, and where they’re stuck |
| Conversion | CVs sent to interview | Tells you if your shortlists are good enough |
| Conversion | Interview to offer, offer to acceptance | Shows where deals fall over |
| Results | Placements and fees, perm and temp | The number that pays the bills |
| Speed | Time to fill | Slow roles cost you candidates and clients |
If you only track three, make it: activity, CVs sent to interview, and fees in the pipeline.
Ignore numbers that look busy but don’t lead to placements.
Activity only counts if it turns into conversations, and conversations only count if they turn into placements.
The Free Forever plan gives you a dashboard out of the box, built from the data you already add to your CRM. No setup, no spreadsheet formulas.
It shows:
Alongside it, the free recruitment pipeline tool shows the estimated total fee value of your jobs pipeline, so you can see what you’re working towards. There’s more on that in the 3 recruitment pipelines every small agency needs.
The free plan is for one user, with unlimited candidates, jobs and clients, and no credit card.
Upgrade when you’ve got a team, or when you want to see the activity behind the numbers, not just the totals.
Advanced reporting is on Giig Plus (£45 per user/month +VAT, no contract, cancel anytime). It adds:
On Giig AI you can also ask Claude about your CRM, like “which clients haven’t we spoken to in three months?”, and get an answer without building a report.
Get your data into one place, use the same stages every time, log your activity, and look at it every week.
A recruitment dashboard is a single screen showing your key recruitment numbers, like activity, live jobs, candidates in process and fees, pulled automatically from your CRM. It lets you see how the agency is doing without building spreadsheets.
Yes. Giig’s Free Forever plan includes a dashboard showing your database growth, interview pipeline and live jobs, plus a jobs pipeline with total estimated fees. It’s free for one user, with no credit card and no trial period.
Start with activity (calls, messages, meetings), pipeline (live jobs and their value, candidates at each stage), conversion (CVs sent to interview, interview to offer) and results (placements and fees). Time to fill is worth tracking too.
You can, but it relies on someone updating it by hand, and it goes out of date fast. A dashboard built into your CRM updates itself from the work you’re already logging, so the numbers are always current.
A dashboard is the at-a-glance view. Reporting goes deeper: filtering by consultant, breaking down activity by type, comparing periods and drilling into the notes behind each number. Giig includes core dashboards on every plan and advanced reporting on Giig Plus.
Weekly is enough for most small agencies. Look at last week’s activity and pipeline every Monday, and review conversion rates and fees monthly. Checking daily tends to create noise rather than decisions.
You don’t need a data team to know how your agency is doing. You need a few honest numbers, in one place, that you actually look at. Start with the free dashboard, track activity, pipeline and fees, and upgrade to advanced reporting when the team grows.
Want your numbers without the spreadsheet? Start on Giig for free. No credit card, no contract.
