The big 6 recruitment software platforms for small businesses

Recruiting the right talent is crucial for any business, but for small businesses, it can feel like an overwhelming task. Limited resources, tight budgets, and fierce competition leave you fighting an uphill battle. That’s where specifically designed recruitment software for small businesses comes in.

Think of it as your secret weapon streamlining the entire hiring process, saving you time, and money, whilst giving you the best chance in attracting top talent. With a plethora of options on the market, how do you choose the right one? Don’t worry, we’ve got you covered as in this blog we highlight some of the best recruitment software for small businesses that’s out there.

What is Recruitment Software?

Recruitment software is a type of digital platform designed to streamline and optimize the entire hiring process, from attracting and screening candidates to scheduling interviews and making offers. It’s essentially a virtual assistant for your hiring teams, helping you manage every step with greater efficiency and accuracy.

Why is Recruitment Software for Small Businesses Important?

Recruitment software is a game-changer for small businesses, and its importance boils down to these key reasons:

1. Levelling the Playing Field:

  • Competing with Bigger Companies: Smaller businesses can often struggle to attract top talent against established corporations with larger budgets and bigger recruiting teams. Recruitment software bridges this gap by providing access to the same powerful tools and automation, allowing you to identify and attract qualified candidates efficiently.
  • Reaching a Wider Talent Pool: Posting jobs on multiple platforms with one click and utilizing AI-powered sourcing tools helps you tap into a much larger pool of potential candidates, increasing your chances of finding the perfect fit.
  • Standardizing Your Hiring Process: Consistent evaluation criteria and data-driven decision-making ensure you’re hiring based on skills and qualifications, not gut feeling, reducing bias and improving hiring quality.

2. Boosting Efficiency and Productivity:

  • Saving Time and Resources: Automating repetitive tasks like screening resumes, scheduling interviews, and communication frees up your HR team to focus on more strategic tasks and build relationships with candidates.
  • Improved Organization and Tracking: All candidate information and progress is kept in one centralized location, making it easy to stay organized and track the hiring funnel effectively.
  • Collaboration Made Easy: Share information and notes with your team seamlessly, ensuring everyone is on the same page throughout the hiring process.

3. Enhancing Candidate Experience:

  • Smoother and Faster Process: Candidates appreciate a quick and efficient application process with clear communication, which can significantly boost your employer brand and attract more qualified applicants.
  • Reduced Bias: Automated screening and assessment tools help eliminate unconscious bias based on factors like name or background, ensuring a fair and meritocratic hiring process.
  • Improved Communication: Keeping candidates informed throughout the process with automated updates and feedback shows respect and builds trust, leading to better candidate engagement.

Ultimately, recruitment software for small businesses helps:

  • Hire the best talent faster and easier.
  • Reduce costs associated with traditional recruitment methods.
  • Improve the overall quality of hires.
  • Build a strong employer brand and attract top candidates.
  • Increase efficiency and productivity in your hiring.

Neglecting recruitment software can put your small business at a significant disadvantage. By embracing this technology, you can level the playing field, streamline your hiring process, and attract the talent you need to achieve your goals.

Key Features to Look For in Recruitment Software for Small Businesses:

As mentioned, choosing the right recruitment software for your small business is crucial, so focusing on features that align with your specific needs is key. Here are some must-have features to consider:

1. Applicant Tracking System (ATS):

  • This is the core functionality, allowing you to store and manage candidate information, track progress through the hiring funnel, and collaborate with your team.
  • Look for robust search and filtering capabilities, the ability to tag and skill candidates, and integrate with other tools.

2. Job Board Posting:

  • Easily publish your job openings on popular platforms like Indeed, LinkedIn, and Glassdoor with a single click.
  • Some software even automatically adjusts your listings for different platforms, saving you time and effort.

3. Resume Parsing:

  • AI-powered algorithms extract key information from resumes, such as skills, experience, and education, automatically populating candidate profiles.
  • This saves you time from manually reviewing resumes and allows for faster screening.

4. Automated Communication:

  • Send automated emails and invitations to interview candidates based on pre-defined triggers.
  • This keeps candidates informed and engaged throughout the process, saving you time and maintaining professionalism.

5. Candidate Assessment Tools:

  • Utilize skills tests, video interviews, and other tools to objectively evaluate candidates beyond just their resumes.
  • This can help you identify the best fit for the role and reduce unconscious bias.

6. Reporting and Analytics:

  • Gain valuable insights into your hiring process, such as time-to-hire, source of hire, and conversion rates.
  • This data can help you identify areas for improvement and make data-driven decisions about your recruiting strategy.

7. Additional Features to Consider:

  • Employer Branding Tools: Create a dedicated careers page on your website to showcase your company culture and attract talent.
  • Social Media Integration: Share your job openings on social media platforms and connect with potential candidates directly.
  • Background Check Integration: Streamline the background check process by seamlessly integrating with third-party providers.
  • Mobile App: Access and manage your recruitment processes even while on the go.


  • Prioritize features based on your needs and budget.
  • Choose user-friendly software with readily available training and support.
  • Look for scalability to accommodate future growth.

Picking Your Recruitment Software:

Now, the most important question: which software is right for you? Consider these factors:

  • Budget: Look for software with flexible pricing plans that scale with your needs.
  • Features: Do you need basic applicant tracking or advanced tools like analytics and AI recruitment software?
  • Ease of use: Choose a platform that’s intuitive and user-friendly, especially if you have limited technical expertise.
  • Integrations: Does the software integrate with your existing tools and systems?
  • Customer support: Ensure the vendor offers reliable support in case you need help or have questions.

Popular Recruitment Software for Small Businesses:

To get you started, here are some popular options for small businesses:

  • Workable: An all-in-one platform with a user-friendly interface, job board integrations, and AI-powered candidate sourcing.
  • Greenhouse: A powerful platform with advanced features like onboarding tools and candidate assessments, suitable for growing businesses.
  • Giig Hire: An all-in-one platform designed for freelance recruiters and small businesses with a user-friendly interface. The all-in-one software includes a free ATS, free CRM, a free job board, a free recruitment website builder, and includes AI-powered features.
  • BambooHR: A human resources platform with an integrated applicant tracking system (ATS) for simple job postings and candidate management.
  • Zoho Recruit: A customizable and affordable option with candidate relationship management features and interview scheduling tools.
  • Breezy HR: A free and easy-to-use ATS for basic applicant tracking and communication.

Remember: Choosing the right recruitment software is about finding the perfect fit for your unique needs and budget. Do your research, compare features, and don’t hesitate to try free trials before committing.


In conclusion, picking the right recruitment software for small businesses can be a game-changer. It will give you the tools you need to compete for top talent and help you recruit successfully.

Choosing the right recruitment software involves careful consideration of factors such as budget, required features, ease of use, integrations, and customer support. Fortunately, a variety of popular options cater specifically to small businesses, offering a range of features from job board posting and resume parsing to advanced tools with AI. Workable, Greenhouse, Giig Hire, BambooHR, Zoho Recruit, and Breezy HR are among the noteworthy contenders, each with unique strengths.

By embracing specifically designed recruitment software for small businesses you will hire the best talent faster and easier, reduce costs associated with traditional recruitment methods and finally, improve the overall quality of hires.