How do you track your candidates? Please don’t say Excel! Having a strong and efficient database is key to being a successful recruiter. As a freelance recruiter, you’re responsible for building your recruiter database and finding qualified candidates for your clients, screening and interviewing them and ultimately presenting the best fit for the position. You don’t want to be letting candidates slip through the net or lose track of where they are in the process of securing their next gig. In order to be successful in this line of work, it’s essential to have a solid database of potential candidates.
A recruiter database is a collection of information that can be easily accessed and searched. In the case of recruiting, it’s a collection of CVs/resumes, cover letters and other pertinent information about potential job candidates. Having a database can greatly streamline the recruiting process, making it faster and more efficient.
Why having a database is so important for freelance recruiters:
It saves time
Recruiting is a time-consuming process and as a freelancer, your time is especially valuable. Having a database where you can skill each qualified candidate is vital. This enables you to search for specific skills and narrows down your qualified candidates, saving you hours of work. To be able to quickly search for and identify candidates who match your client’s needs instead of starting from scratch with each new job means you can simply search your database and highlight the best-suited candidates.
2. It improves the quality of your work
When you have a database of potential candidates, you can take the time to carefully review and screen each one. This means that you’re more likely to find qualified candidates who are a good fit for the position. It also means that you can present your clients with a more comprehensive list of potential candidates, which can increase their confidence in your ability to find the right person for the job.
3. It allows you to build relationships
Recruiting isn’t just about finding candidates for a specific job. It’s also about building relationships with those candidates and keeping in touch with them over time. When you have a database of potential candidates, you can easily keep track of who you’ve talked to, what their skills and experience are and whether they might be a good fit for future job openings. This can help you build a network of talented professionals who trust you and are more likely to work with you again in the future.
4. It enables you to track your progress
As a freelancer, it’s important to keep track of your progress and make sure that you’re meeting your goals. A database of potential candidates can help you do this by allowing you to see how many candidates you’ve screened, how many you’ve presented to clients and how many have been hired. This can help you identify areas where you need to improve and make adjustments to your approach.
5. It makes it easier to stay organised
Recruiting involves a lot of moving parts, from scheduling interviews to negotiating job offers. Having a database of potential candidates can help you stay organised and on top of everything. You can easily keep track of each candidate’s status, what stage of the recruiting process they’re in and what tasks you need to complete next. This can help you avoid mistakes and ensure that you’re providing your clients with a high level of service.
Having a database is crucial for freelance recruiters. Some would say you are banging your head against a brick wall if you are working without one. It saves you time, improves the quality of your work, helps you build relationships, tracks your progress and makes it easier to stay organised. If you don’t already have a database of potential candidates, it’s worth taking the time to create one. You are likely to find that it makes your work as a recruiter much more efficient and effective.
If you are one of the many Freelance Recruiters that is using products such as Excel and Google Docs to form a makeshift database or are looking for a free database to help support you. Then look no further, at Giig we have your back! To support the Freelance Recruitment community, we have opened up access to our free database where you are able to track as many candidates as you like. This includes the ability to be able to skill candidates which as mentioned, will save hours of your time and will make it easier to stay organised.
By signing up to the Free Applicant Tracking System you will immediately gain access where you will be able to store candidate information on the database and will have the ability to add your own jobs that you are working. In addition, you will be able to track your candidates using various tools such as the interview board.
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